Businesses and entrepreneurs are required to manage their cash flows in the most appropriate manner. QuickBooks desktop makes it easy for small businesses to make bills and set up automatic billing tasks. Read this full article to get a knowledge of how to create an invoice in QuickBooks Desktop.
Prepare information for an invoice
Before you make a statement in QuickBooks, make sure you have all the payment information. You need -
- Name of the client and how to reach them (payment address, phone number, and email address)
- Detailed list of goods and services delivered.
- Terms of payment such as “Due Next 30 days”.
- Sales tax amount if any discounts or surcharges will be applied.
Steps to Create an Invoice in QuickBooks Desktop
This information will make it easy to fill out the invoicing areas in QuickBooks.
Turn on progress billing
If you need to turn on progress billing in QuickBooks to make multiple bills over course of a job which is more than one billing period.
- Tick the box next to “progress invoicing” under “Company preferences” in Edit Preferences Jobs Estimates. Then save changes.
- You can make different bills for every stage of work based on completion, goals or hours worked.
Choose the invoice form
- Open the window “Create invoices”.
- Hit “Customize design” to pick invoice design.
- Follow Intuit template - This is a QuickBooks standard, editable template.
- Adds a business image to the payment form - custom template - Customized template made by someone else.
- And check the shape and style of the fields.
- Type in the information about the client and the bill.
- Type in the client details, payment address, and ways to reach them.
- Input the date of the statement in the Date field. Select terms of payment from the drop-down menu or make your own.
- You can enter different sending addresses in the “shipping to” field and “service date” field shows how long the service lasted for time-based payment.
Put in services or goods
For everything being changed on this bill, add line items under “Item/service/Expense”. You can easily choose from a list of things:
- Type the amount rate, tax, and total amount for each line item.
- Put things in order under labels like tasks, expenses, products, etc.
Check the settings for sales tax
Check the supply box to ensure the location-based sales tax calculation is correct.
- At first, you need to hot a click on Set Tax Rate
- Change the tax or leave it blank.
- Click on the savings and credits button to add percent savings or fees to the total bill. Choose from deals that QuickBooks already set up or make your own.
- The discount or fee to the line item will be added to it.
Add a Memo, Message, or note.
You can use the “memo” box to write down any notes or information that show up on the bill. The message won't show up on customer copy.
- At first, you need to add text that will show up on the final invoice sent, in the message field
- Now read the statement and ensure the amounts, due dates, and names are all correct.
- At first, you need to edit any information if needed.
- Once done with that, hit a click on save and then tap on send.
- Here you need to hit a click on save and then print it for a hard copy.
